Collect every invoice the same way, and let customers pay you
The aging comes out of QuickBooks and drives one ranked worklist, with reminders you approve before anything sends. Online and Desktop, including Enterprise.
Sample Company, collections worklist
Aged today| Customer | Days late | Open | Next action |
|---|---|---|---|
| Northgate Logistics | 64 | 31,700.00 | Broken promise |
| Crestline Distributors | 41 | 13,000.00 | Dispute, paused |
| Alderwood Fabrication | 18 | 15,600.00 | Reminder drafted |
| Saddle Creek Supply | 67 | 12,800.00 | Second notice |
| Pinehill Producers | Current | 4,500.00 | Not yet due |
See it at work
The dashboard, the worklist, an account and its history, a reminder you approve, the portal and the month end.
Demo Company, sample data.
How a month goes
01
The aging comes in
Pulled from QuickBooks Online, from Desktop through the Web Connector, or uploaded as a customer list and an open items file from Xero, NetSuite, Sage or any other system. Aged on buckets you set.
02
Your team works it
One ranked queue with a next action per customer, and every call, promise and dispute recorded against the customer. Reminders go out on the policies you set, after a preview you approve.
03
Month end closes on it
The movement between snapshots and the allowance for credit losses, computed from the aging you closed on and filed with the month.
What it does
Aging on your own buckets
Aged by due date on buckets you set, so a customer on net 45 is not shown as late on day 31.
A ranked worklist
Every customer with a balance, ranked, with the next action and the reason it is next. A broken promise ranks first. Export it with the filters applied.
What was said
A page per customer: counters, aging, and one timeline of every call, note, promise and send, and each time they opened an invoice in the portal.
Disputes that pause the reminders
A question or dispute a customer raises in the portal, or one you note yourself, goes to the worklist and stops reminders to that customer, or only that invoice, if you set it that way, until it is resolved. The customer can see it.
The month-end workpaper
Movement between snapshots and the allowance for credit losses, on the aging you closed on, exported to Excel.
Nothing sends until you have seen it
Policies set who is chased and when, with the invoices attached. You approve every message and every recipient in a preview before anything sends.
Your customers pay you at your own address
Part of Receivables. Your customers sign in without a password, see what they owe, and pay through your own Stripe account. Steda records the payment and posts it back to QuickBooks.
Sample Company · Statement for Alderwood Fabrication
Pay| Invoice | Issued | Due | Amount | Balance | Status |
|---|---|---|---|---|---|
| INV-1042 | August 2026 | September 2026 | 8,400.00 | 0.00 | Paid |
| INV-1058 | September 2026 | October 2026 | 12,600.00 | 12,600.00 | Due |
| INV-1067 | October 2026 | November 2026 | 5,200.00 | 5,200.00 | Received, not yet applied |
| INV-1071 | November 2026 | December 2026 | 3,800.00 | 3,800.00 | Due |
Received and not yet applied 5,200.00, kept out of what is due
Total due 16,400.00
Sign in without a password
A per-customer link or an emailed six-digit code.
The statement and every invoice
Balance, aging and payment history, with any invoice or credit memo downloadable as a PDF in QuickBooks' own layout, and the statement as a PDF or a workbook, all under your logo.
Pay by card or bank through your Stripe account
Checkout runs on your own Stripe account, and you are the merchant of record. A customer can apply a credit memo at the checkout and pay the difference, or enroll in autopay with a saved card or bank account.
Written back to QuickBooks
A payment posts as a received payment applied to the invoices it settled, on Online or Desktop, and each payout posts as one deposit that ties to the bank credit. A returned bank payment becomes a reversing entry, never a deleted payment.
Platform fee. 0.5% on a card payment and 0.5% on a bank payment capped at $5, on top of the processing Stripe bills you for. The cap matches Stripe’s own, so a bank payment through the portal never costs you more than $10 all-in.
QuickBooks sends reminders but does not run collections
QuickBooks Online will email up to three reminders per invoice, and QuickBooks Desktop has its own reminder list. Neither records what was said, ranks who to call, pauses for a dispute, or files an allowance at month end.
| Capability | Steda Receivables | QuickBooks on its own |
|---|---|---|
| Chases invoices on a policy you set | Yes | Up to three automatic reminders in Online |
| Preview and approve before anything sends | Yes | On Desktop only |
| A worklist ranked by what to do next | Yes | No |
| Promises, notes and call history per customer | Yes | No |
| A customer raises a dispute that pauses the chase | Yes | No |
| Month-end aging snapshot and allowance workpaper | Yes | No |
| A portal your customers sign in to | Yes | A payment link per invoice |
| Payments through your own Stripe account | Yes | QuickBooks Payments |
QuickBooks behavior from Intuit’s documentation, read September 2026.
What the days on your aging are worth
Enter your revenue and your aging, and choose how many days you think you could take off.
We invoice $ a year on credit terms.
Our days sales outstanding runs about days, and money costs us percent a year.
Say we took days off it.
That price includes the reminder runs, the worklist and the portal. A bank payment through the portal carries a 0.5 percent fee capped at $5. See every figure.
Cash released is a one-time release of working capital. The carrying cost is what that cash costs you each year it stays in the aging. Steda does not forecast the days you would save; the days above are your own estimate.
Against what you already pay for
Each comparison gives a verdict on every row and links every claim about QuickBooks to Intuit’s documentation.
- Steda Receivables and QuickBooks remindersQuickBooks already sends reminders, and for a short aging that is enough. On a long list, the same three emails go to the customer who always pays and the customer who never does.
- The Steda portal and QuickBooks PaymentsBoth let a customer pay an invoice online. They differ on whose account the money lands in, whose branding the payer sees, and what a large bank payment costs.
Questions
Does this work with QuickBooks Desktop?
We are not on QuickBooks. Can we use it?
Do reminders send on their own?
What does the portal cost?
Does Steda ever hold the money?
What does month end produce?
The other product, Steda Registers, covers fixed assets, prepaid expenses, leases and loans, and Texas property tax renditions. Both together are $329 per month for the first entity.