The four workbooks you keep beside the general ledger

Fixed assets, prepaid expenses, leases and loans, and Texas property tax renditions, on one close, posted into QuickBooks Online or Desktop.

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Sample Company, fixed asset register

October 2026 closed

Asset	Cost	Accumulated	October entry
FA-0102 CNC machining center	148,500.00	80,437.50	1,237.50
FA-0107 Forklift	33,600.00	31,360.00	560.00
FA-0114 Delivery truck	68,400.00	43,320.00	1,140.00
FA-0121 Office build-out	96,000.00	34,000.00	1,000.00
Total	346,500.00	189,117.50	3,937.50

Running October 2026 depreciation across 4 assets

Accumulated depreciation through October 2026. Sample data, and the arithmetic ties.

See it at work

The register, an asset, a month finalized and its journal entry, prepaid, leases and loans, and a Texas rendition.

Demo Company, sample data.

The depreciation workbook has one author, and nobody else opens the formulas.
A formula dragged one row too far in the prepaid tab stays wrong until somebody ties it out.
The auditor samples it every year and asks the same questions.
Someone re-keys the journal entry by hand every month.

Each one replaces a tab in the same workbook

Four registers in one subscription.

The fixed asset register in the application: nineteen assets with class, location, in-service date, life, cost, accumulated depreciation and net book value, totalled at the foot.

The depreciation workbook

Fixed assets →

An asset register with book and tax depreciation

The prepaid and deferred expense register: eleven schedules with vendor, class, start, end, total and remaining balance, totalled at the foot.

The prepaid schedule tab

Prepaid and deferred expenses →

Amortization schedules and the monthly entry that comes off them

One finance lease under Accounting Standards Codification 842: the lessor, term, payment and discount rate, then the schedule by month with payment, interest, lease liability, amortization and right-of-use asset.

The lease and loan spreadsheets

Leases and loans →

Lease liabilities and right-of-use assets under Accounting Standards Codification 842, and notes payable, on the same effective interest schedule

A Texas business personal property rendition for one location, built from the register: estimated market value against the exemption, then each asset category valued by year acquired on the percent-good schedule.

The rendition worksheet

Property tax renditions →

Texas business personal property renditions, built from the register you already keep

A filed month stays filed

Finalizing a month files a snapshot of the schedule and blocks any edit dated inside it. A closed month changes only through a recorded reopen.

In a spreadsheet, any cell can be edited afterward and nothing records it.

FA-0114 Delivery truck · Depreciation schedule

Period	Depreciation	Accumulated depreciation	Net book value	Status
June 2026	1,140.00	38,760.00	29,640.00	Closed
July 2026	1,140.00	39,900.00	28,500.00	Closed
August 2026	1,140.00	41,040.00	27,360.00	Closed
September 2026	1,140.00	42,180.00	26,220.00	Closed
October 2026	1,140.00	43,320.00	25,080.00	Closed
November 2026	1,140.00	44,460.00	23,940.00	Open

Straight-line over 5 years. Closed periods are locked; the journal entry for each month ties to its closed snapshot. Sample data.

How it works

01
Import what you keep now
Fill the import template and upload it as a CSV: assets, usage, disposals, impairments, prepaid schedules, leases and loans, with mid-life balances. Every row is checked before anything is written, and the same file cannot load twice.
02
Close the month once
Every register closes together, in order, and locks. The audit trail is append-only, and reopening a month is an administrator action with a reason on it.
03
Post to QuickBooks
Online with one click, or Desktop with one Web Connector run, from the same close. Or download the entry as a file and import it yourself.

One close across four registers

Months close in order and lock across every register at once.

An append-only audit trail

Every posting, edit, disposal and reopen is recorded with who did it and when.

Accounts you configure

An asset class, a prepaid class or a lease class names the accounts it posts through. Anything it does not name uses your default accounts.

Excel export

Every register, schedule and report exports to Excel, and every journal entry downloads as a CSV, including after a subscription lapses.

What a fixed asset tool usually leaves out

QuickBooks Online Advanced carries book depreciation. The cloud fixed asset tools carry tax depreciation and, on their higher tiers, leases. Neither reaches QuickBooks Desktop, and neither closes a month.

Capability	Steda Registers	QuickBooks Online Advanced	A cloud fixed asset tool
Book depreciation	Yes	Yes, on Advanced only	Yes
Tax depreciation: MACRS, Section 179, bonus, the alternative system	Yes	No	Yes
State books as conformity switches	Yes	No	Partly
Construction in progress, transfers, impairments, partial disposals	Yes	No	Yes
Prepaid and deferred expense schedules	Yes	No	No
Leases and loans under Accounting Standards Codification 842	Yes	No	Yes, priced per lease
Texas property tax renditions from the register	Yes	No	No
Period close with locked months and an audit trail	Yes	No	No
QuickBooks Desktop, including Enterprise	Yes	Not applicable	No

From published product documentation and pricing pages, read September 2026. The last column describes the category rather than one vendor, because their tiers differ; check the one you are comparing.

It posts into QuickBooks Desktop Enterprise

Cloud tools in this category tend to stop at QuickBooks Online. Steda posts into the company file.

Into the company file
Connects through the Web Connector and posts the monthly journal entries into the company file, from the same registers that post to QuickBooks Online.
The right company file
Checks the company file before posting, so a run cannot post to the wrong one.
Moving to QuickBooks Online later
The registers and their closed months stay in Steda. Disconnect Desktop, connect Online and keep closing.

What the spreadsheet register costs you

Your hours at your rate, against the published price for one entity. Change any figure.

We keep Assets on the register assets on the register.

Maintaining it takes Hours a month maintaining the register hours a month, at Fully loaded hourly cost$ an hour fully loaded.

The auditor costs us another Audit preparation hours a year hours a year in preparation.

Upkeep, a month$330

Upkeep, twelve months$3,960

Audit preparation, a year$660

The register you keep now, a year$4,620

Steda Registers, a year$199 a month for the entity, with 1,000 assets included.$2,388

Difference, a year$2,232

That price includes the four registers, the close and both connectors. See every figure.

Steda is shown at the published monthly rate for one entity; annual billing is two months cheaper. The spreadsheet side counts time only, not the cost of a restated depreciation entry or an audit finding.

Against what you already pay for

Each comparison gives a verdict on every row and links every claim about QuickBooks to Intuit’s documentation.

Questions

Which depreciation methods are here?

Straight-line, declining balance at 150 and 200 percent, sum-of-years-digits and units of production for book. MACRS with the conventions, Section 179 with its limits and carryover, bonus depreciation and the alternative depreciation system for tax, with a separate method and life per book on the same asset.

Can I bring a lease or a schedule that is already running?

Yes. Every register imports from a file with mid-life columns, so the balances match what your previous system reported and amortization continues from there.

Is the register import previewed row by row?

No. A register import is validated row by row and any error rejects the whole file, so a corrected re-upload starts clean. The bulk import tool that writes into QuickBooks is the one that stages and previews each row.

Does it file my Texas rendition?

No. It assembles the rendition from your register as it stood on January 1, values it on the Texas Comptroller’s published percent-good schedule, runs the House Bill 9 exemption advisory, and produces the Excel workpaper. You file with the county and complete the official form. Texas only.

Does it cover lessor accounting or IFRS 16?

No. This is lessee accounting under Accounting Standards Codification 842, for the business paying rent or financing equipment, not the business leasing it out. Steda records the classification you give a lease; it does not decide it.

The other product, Steda Receivables, covers collections: the aging, the worklist, reminders you approve, and a portal where your customers pay you. Both together are $329 per month for the first entity.

What Steda does →

Send your register ahead of the walkthrough and spend the call on your own numbers.

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