Steda Registers
The four workbooks you keep beside the general ledger
Fixed assets with book and tax depreciation, prepaid and deferred expenses, leases and loans, and Texas property tax renditions. One close, locked months, an audit trail, and the monthly journal entries posted into QuickBooks Online or QuickBooks Desktop, including Enterprise.
Sample Company · Fixed asset register
August 2026 closed| Asset | Cost | Accumulated depreciation | Net book value | August entry |
|---|---|---|---|---|
| FA-0102·CNC machining centerStraight-line, 10 years, in service 06/01/2021 | 148,500.00 | 77,962.50 | 70,537.50 | 1,237.50 |
| FA-0107·ForkliftStraight-line, 5 years, in service 03/01/2022 | 33,600.00 | 30,240.00 | 3,360.00 | 560.00 |
| FA-0114·Delivery truckStraight-line, 5 years, in service 09/01/2023 | 68,400.00 | 41,040.00 | 27,360.00 | 1,140.00 |
| FA-0121·Office build-outStraight-line, 8 years, in service 01/01/2024 | 96,000.00 | 32,000.00 | 64,000.00 | 1,000.00 |
| FA-0126·Server and network equipmentStraight-line, 3 years, in service 05/01/2025 | 24,300.00 | 10,800.00 | 13,500.00 | 675.00 |
| Total | 370,800.00 | 192,042.50 | 178,757.50 | 4,612.50 |
The spreadsheet
One person understands it. Everyone else works around it.
Formulas drift for years before anyone notices.
The auditor samples it every year and asks the same questions.
Someone re-keys the journal entry by hand every month.
Four registers, one subscription
Each one replaces a tab in the same workbook
The depreciation workbook
Fixed assets →
A full asset register with book and tax depreciation
The prepaid schedule tab
Prepaid and deferred expenses →
Amortization schedules and the monthly entry that comes off them
The lease and loan spreadsheets
Leases and loans →
Lease liabilities and right-of-use assets under Accounting Standards Codification 842, and notes payable, on one engine
The rendition worksheet
Property tax renditions →
Texas business personal property renditions, built from the register you already keep
What the close locks
A filed month stays filed
Finalizing a month files a snapshot of the schedule and blocks any edit dated inside it. The figures a journal entry came from are the figures the system shows a year later, because a closed month cannot be edited without a recorded reopen.
A spreadsheet has no equivalent. Any cell can be edited afterward and nothing records it.
FA-0114 Delivery truck · Depreciation schedule
| Period | Depreciation | Accumulated depreciation | Net book value | Status |
|---|---|---|---|---|
| April 2026 | 1,140.00 | 36,480.00 | 31,920.00 | Closed |
| May 2026 | 1,140.00 | 37,620.00 | 30,780.00 | Closed |
| June 2026 | 1,140.00 | 38,760.00 | 29,640.00 | Closed |
| July 2026 | 1,140.00 | 39,900.00 | 28,500.00 | Closed |
| August 2026 | 1,140.00 | 41,040.00 | 27,360.00 | Closed |
| September 2026 | 1,140.00 | 42,180.00 | 26,220.00 | Open |
How it works
01
Import what you keep now
A CSV or Excel export of your register, your prepaid schedules, your leases and your notes payable, mid-life balances and all. Validated row by row before anything is written.
02
Close the month once
Every register closes together, in order, and locks. The audit trail is append-only, and reopening a month is an administrator action with a reason on it.
03
Post to QuickBooks
Online with one click, or Desktop with one Web Connector run, from the same close. Or download the entry as a file and import it yourself; nothing depends on a connection.
One close, four registers
Months close in order and lock, across every register at once. A closed month is closed everywhere.
An append-only audit trail
Every posting, edit, disposal and reopen is recorded with who did it and when. Nothing is edited away after the fact.
Accounts you configure
An asset class, a prepaid class or a lease class names the accounts it posts through, and anything it does not name falls back to your tenant default. No hardcoded account, no fixed breakdown column.
Excel everywhere
Every register, schedule and report exports to Excel and CSV, including after a subscription lapses.
Against what else you could buy
What a fixed asset tool usually leaves out
QuickBooks Online Advanced carries book depreciation. The cloud fixed asset tools carry tax depreciation and, on their higher tiers, leases. Neither reaches QuickBooks Desktop, and neither closes a month.
| Steda Registers | QuickBooks Online Advanced | A cloud fixed asset tool | |
|---|---|---|---|
| Book depreciation | Yes | Yes, on Advanced only | Yes |
| Tax depreciation: MACRS, Section 179, bonus, the alternative system | Yes | No | Yes |
| State books as conformity switches | Yes | No | Partly |
| Construction in progress, transfers, impairments, partial disposals | Yes | No | Yes |
| Prepaid and deferred expense schedules | Yes | No | No |
| Leases and loans under Accounting Standards Codification 842 | Yes | No | Yes, priced per lease |
| Texas property tax renditions from the register | Yes | No | No |
| Period close with locked months and an audit trail | Yes | No | No |
| QuickBooks Desktop, including Enterprise | Yes | Not applicable | No |
From published product documentation and pricing pages, read September 2026. The last column describes the category rather than one vendor, because their tiers differ; check the one you are comparing.
The desktop side
It posts into QuickBooks Desktop Enterprise
Connects through the Web Connector and posts the monthly journal entries into the company file, from the same registers that post to QuickBooks Online.
Checks the company file before posting, so a run never lands in the wrong file. If you migrate to Online later, the registers survive the move: disconnect Desktop, connect Online, keep closing months.
Cloud tools in this category tend to stop at QuickBooks Online. Steda posts into the company file.
Questions
Which depreciation methods are here?
Straight-line, declining balance at 150 and 200 percent, sum-of-years-digits and units of production for book. MACRS with the conventions, Section 179 with its limits and carryover, bonus depreciation and the alternative depreciation system for tax, with a separate method and life per book on the same asset.
Can I bring a lease or a schedule that is already running?
Yes. Every register imports from a file with the mid-life columns something partway through needs, so the balances match what your previous system reported and the amortization carries on from there rather than restarting.
Is the register import previewed row by row?
No, and it is worth being exact. A register import is validated row by row and any error rejects the whole file, so nothing is half written and a corrected re-upload starts clean. The bulk import tool that writes into QuickBooks is the one that stages and previews each row.
Does it file my Texas rendition?
No. It assembles the rendition from your register as it stood on January 1, values it on the Texas Comptroller's published percent-good schedule, runs the House Bill 9 exemption advisory, and produces the Excel workpaper. Filing with the county and completing the official form is yours. Texas only.
Does it cover lessor accounting or IFRS 16?
No. This is lessee accounting under Accounting Standards Codification 842, for the business paying rent or financing equipment, not the business leasing it out. Steda records the classification you give a lease and carries it consistently; it does not make the call for you.
The other product, Steda Receivables, is the collections half: the aging, the worklist, reminders you approve, and a portal where your customers pay you. Both together are $329 per month for the first entity.