Fixed asset software for QuickBooks Desktop, including Enterprise

Steda is a cloud fixed asset register that posts the depreciation journal entry into your QuickBooks Desktop company file through the Web Connector. The same register works with QuickBooks Online.

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Sample Company, fixed asset register

October 2026 closed

Asset	Cost	Accumulated	October entry
FA-0102 CNC machining center	148,500.00	80,437.50	1,237.50
FA-0107 Forklift	33,600.00	31,360.00	560.00
FA-0114 Delivery truck	68,400.00	43,320.00	1,140.00
FA-0121 Office build-out	96,000.00	34,000.00	1,000.00
Total	346,500.00	189,117.50	3,937.50

Running October 2026 depreciation across 4 assets

Accumulated depreciation through October 2026. Sample data, and the arithmetic ties.

What QuickBooks Desktop shops are left with

Cloud fixed asset tools connect to QuickBooks Online. QuickBooks Desktop, and Desktop Enterprise in particular, is left to Fixed Asset Manager, to a depreciation workbook nobody has checked since the person who built it left, or to re-keying the depreciation journal entry by hand every month.

The people behind Steda ran month-end close on QuickBooks Desktop Enterprise for years.

How it works with QuickBooks Desktop

01
Import the register you have
Copy the export from Fixed Asset Manager, a legacy system, or the workbook into the import template and upload it as a CSV. Cost, in-service dates, methods, and accumulated depreciation come across as they are.
02
Close the month in Steda
Months close in order and lock. The audit trail is append-only, and the depreciation journal entry ties to the closed snapshot it came from.
03
Run the Web Connector
One Web Connector run posts the journal entry into the QuickBooks Desktop company file. The connection is pinned to that file, so a run never posts to the wrong books.

What the Desktop connection does

Works with Enterprise

Connects to QuickBooks Desktop, including Enterprise, through the Web Connector, which Intuit ships for this purpose.

Journal entries into the company file

The depreciation journal entry posts into the company file, from the same register that posts to QuickBooks Online.

A guard against the wrong file

Each connection is pinned to one company file and checked before posting.

Works without a connector

Download the journal entry as a file and import it yourself. Every data flow works with the connector off.

Import the Fixed Asset Manager export

Copy the Fixed Asset Manager export into the import template and upload it. The register is live once the file loads.

Every row is checked before anything is saved, and a file with one bad row is rejected whole, with the row number. Records that belong in QuickBooks itself go in through the import tool.

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What the register handles

Straight-line, declining balance at 150 and 200 percent, sum-of-years-digits, and units of production for book.
MACRS with the half-year, mid-quarter and mid-month conventions, Section 179, bonus depreciation, and the alternative depreciation system for tax, with separate methods and lives per book.
Construction in progress, transfers between departments, locations and classes, impairments, and full or partial disposals with the gain or loss reported.
The asset register, acquisitions, the net book value rollforward, projections, and the tax depreciation and Section 179 reports, all exportable to Excel.

The full list, with period close and multi-book, is on the fixed asset register page.

Questions

Does it work with QuickBooks Desktop Enterprise?

Yes. Steda connects to QuickBooks Desktop, including Enterprise, through the Web Connector, and posts the depreciation journal entry into the company file with one Web Connector run.

Can it replace Fixed Asset Manager?

Steda imports the register through its template, filled from a Fixed Asset Manager export or from any spreadsheet. Cost, dates, methods, and accumulated depreciation come across as they are. From then on the register is kept in Steda, with book and tax methods, period close, the audit trail, reports, and the journal entry posted back to Desktop.

How does it avoid posting to the wrong company file?

Each connection is pinned to one company file and checked before posting. A run that does not match the pinned file does not post. A second file is a second entity in Steda, with its own register and its own connection.

How long does the import take?

Send it to us before the walkthrough and we will have it loaded and reviewed by the time we talk. A register with years of drift, or several books to reconcile, takes longer, and the implementation service covers it.

What if we move to QuickBooks Online later?

The register is kept in Steda, so the move does not change it. Disconnect Desktop and connect Online. Both connectors are included at every price.

What if we do not want a connector at all?

Download the journal entry as a file and import it into QuickBooks yourself. Every data flow in Steda works with the connectors off.

See also the product, pricing, and articles.

Send your Fixed Asset Manager export ahead and see your own register on the walkthrough.

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