Fixed asset register software with depreciation for QuickBooks Online and Desktop
Steda runs book and tax depreciation on the same asset, closes and locks each month, and posts the journal entry to QuickBooks Online or QuickBooks Desktop.
FA-0102 · CNC machining center
October 2026 closedBook
Federal tax
- 03/01/2021Construction in progress opened
- 06/01/2021Placed in service, FAC-0019 posted
- 03/01/2024Transferred, Machining to Assembly
- 10/31/2026Month closed, JE-0842 posted, 1,237.50
Depreciation methods, book and tax
The register computes book and tax depreciation on the same asset, with a separate method and life for each book.
Every schedule exports to Excel, so a reviewer can tie a period's charge back to cost, method, life, and in-service date.
Methods
| Method | Book |
|---|---|
| Straight-line | Book |
| Declining balance, 150 percent | Book |
| Declining balance, 200 percent | Book |
| Sum-of-years-digits | Book |
| Units of production | Book |
| MACRS, half-year, mid-quarter and mid-month | Tax |
| Alternative depreciation system | Tax |
| Section 179, with limits and carryover | Tax |
| Bonus depreciation | Tax |
A closed month stays closed
Months close in order and lock. A locked month cannot be edited unless it is reopened, and the reopen is on the audit trail. The depreciation journal entry ties to the closed snapshot it came from.
The lock is enforced by the database, and the audit trail is append-only.
FA-0114 Delivery truck · Depreciation schedule
| Period | Depreciation | Accumulated depreciation | Net book value | Status |
|---|---|---|---|---|
| June 2026 | 1,140.00 | 38,760.00 | 29,640.00 | Closed |
| July 2026 | 1,140.00 | 39,900.00 | 28,500.00 | Closed |
| August 2026 | 1,140.00 | 41,040.00 | 27,360.00 | Closed |
| September 2026 | 1,140.00 | 42,180.00 | 26,220.00 | Closed |
| October 2026 | 1,140.00 | 43,320.00 | 25,080.00 | Closed |
| November 2026 | 1,140.00 | 44,460.00 | 23,940.00 | Open |
The asset lifecycle
Acquisition and construction in progress
Record assets at cost, or accumulate spend in construction in progress and place it in service when the project completes. Depreciation starts from the in-service date.
Several books
The posting book, a federal tax book, state tax books that follow federal or depart from it, and additional books, each with its own method and life.
Transfers, impairments, disposals
Transfers between departments, locations and classes, impairments, and disposals, including partial disposals with the gain or loss computed against net book value at the disposal date. Every event is on the audit trail.
Reporting
The asset register, acquisitions, the net book value rollforward, the depreciation schedule, projections, and book against tax, with the tax depreciation and Section 179 reports.
Excel export
Every register, schedule, and report exports to Excel, including after a subscription lapses.
Several entities
A separate register for each set of books, one sign-in across all of them.
Posts to QuickBooks Online and QuickBooks Desktop
The journal entry posts to QuickBooks Online with one click, or to QuickBooks Desktop, including Enterprise, with one Web Connector run. Both connectors are included at every price.
Connections are pinned to the company file, so a run never posts to the wrong books. Without a connector, download the journal entry as a file and import it yourself.
The register is kept in Steda, so a later move from Desktop to Online does not change it. More on the Desktop page.
Import the register you already have
Fill the import template from Fixed Asset Manager, a legacy system, or the workbook, and upload it as a CSV. Every row is checked, and one bad row rejects the file with its row number. Cost, dates, methods, and accumulated depreciation come across as they are. Send yours ahead and we will load it before the walkthrough. A register with years of drift is work for the implementation service.
Records that belong in QuickBooks itself, such as vendors, bills and the chart of accounts, go in through the QuickBooks import tool, included with every subscription.
Questions
Which depreciation methods does the register support?
Does it work with QuickBooks Online?
What does period close lock?
How is this different from the depreciation spreadsheet?
Can I get my data out?
What does it cost?
Related
- Fixed asset software for QuickBooks DesktopEnterprise through the Web Connector, journal entries posted into the company file, a replacement for Fixed Asset Manager.
- Lease accounting software for QuickBooksRight-of-use asset and lease liability under Accounting Standards Codification 842, on the same effective interest schedule as your notes payable.
- Texas property tax rendition softwareRenditions built from the fixed asset register, on the Comptroller percent-good schedule for the year, ready before 15 April.
- QuickBooks import toolBulk import into QuickBooks Desktop and Online, staged and validated per row, included with every subscription.
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