Module four
Receivables, aged on your terms
The aging comes out of QuickBooks, gets re-aged on your own bucket edges, and drives one ranked queue instead of a follow-up list kept beside it.
Sample Company · Accounts receivable aging
August 2026 snapshot filed| Customer | Current | 1 to 30 days | 31 to 60 days | 61 days and over | Total |
|---|---|---|---|---|---|
| Alderwood Fabrication | 12,400.00 | 3,200.00 | 0.00 | 0.00 | 15,600.00 |
| Crestline Distributors | 8,900.00 | 0.00 | 4,100.00 | 0.00 | 13,000.00 |
| Northgate Logistics | 22,000.00 | 5,600.00 | 2,300.00 | 1,800.00 | 31,700.00 |
| Pinehill Producers | 4,500.00 | 0.00 | 0.00 | 0.00 | 4,500.00 |
| Saddle Creek Supply | 9,750.00 | 2,100.00 | 0.00 | 950.00 | 12,800.00 |
| Total | 57,550.00 | 10,900.00 | 6,400.00 | 2,750.00 | 77,600.00 |
What it does
Aging on your terms
Snapshots pulled from QuickBooks Online, from Desktop through the Web Connector, or uploaded as a CSV. Bucket edges and terms overrides are configuration, so the aging matches how you actually age.
A ranked collections queue
Every customer with a balance, ranked with a next action from the cadence you set, filterable and exportable with whatever filters you left it under.
A page per customer
Counters, aging, one timeline of every activity and send, and the settings for that customer alone.
Reminder runs with a preview
Reminder emails go out on a cadence you set, with the invoices they chase attached. The preview is the approval gate: you see every message and every recipient before anything sends.
Disputes that pause the chase
A customer question or a dispute you note yourself pauses the reminder cadence until it is resolved, and stays visible to the customer who raised it.
The month-end workpaper
Movement between snapshots and the allowance for credit losses, computed from the aging you closed on rather than re-derived later.
How it works
01
The aging comes in
From QuickBooks Online, from Desktop through the Web Connector, or uploaded as a CSV, re-aged on your own terms.
02
It gets worked
A ranked queue with a next action per customer, an activity log, and reminder emails with a preview before anything sends.
03
Month end closes on it
Movement between snapshots and the allowance for credit losses, filed with the month.
Questions
Where does the aging come from?
QuickBooks Online, QuickBooks Desktop through the Web Connector, or a CSV you upload, re-aged on your own bucket edges and terms overrides.
Do reminders send automatically?
Only after a preview: you see every message and every recipient before anything sends, and cadences can be set to run on their own once approved.
What does month end produce?
A movement report between snapshots and the allowance for credit losses, computed from the aging closed that month, plus a health dashboard with days sales outstanding once you enter monthly credit sales.
The other registers
Fixed assets →
A full asset register with book and tax depreciation
Prepaid and deferred expenses →
Amortization schedules and the monthly entry that comes off them
Leases and loans →
Lease liabilities and right-of-use assets under Accounting Standards Codification 842, and notes payable, on one engine
Property tax renditions →
Texas business personal property renditions, built from the register you already keep
Customer invoice portal →
Your customers sign in to see what they owe and pay through your own payment account
See the whole product on the product overview, or the published figures on pricing.