The month-end registers that work with QuickBooks Desktop
Fixed assets, prepaid expenses, leases and loans, receivables, and Texas property tax renditions, with a portal where your customers pay you. Steda replaces the spreadsheets a controller keeps beside the general ledger. It works with QuickBooks Online and QuickBooks Desktop, including Enterprise, and imports the register you already keep.
Sample Company · Fixed asset register
August 2026 closed| Asset | Description | In service | Method | Cost | Accumulated depreciation | Net book value |
|---|---|---|---|---|---|---|
| FA-0102 | CNC machining center | 06/01/2021 | Straight-line, 10 years | 148,500.00 | 77,962.50 | 70,537.50 |
| FA-0107 | Forklift | 03/01/2022 | Straight-line, 5 years | 33,600.00 | 30,240.00 | 3,360.00 |
| FA-0114 | Delivery truck | 09/01/2023 | Straight-line, 5 years | 68,400.00 | 41,040.00 | 27,360.00 |
| FA-0121 | Office build-out | 01/01/2024 | Straight-line, 8 years | 96,000.00 | 32,000.00 | 64,000.00 |
| FA-0126 | Server and network equipment | 05/01/2025 | Straight-line, 3 years | 24,300.00 | 10,800.00 | 13,500.00 |
| Total | 370,800.00 | 192,042.50 | 178,757.50 | |||
Four-minute walkthrough
What one month looks like
Register, schedule, period close, the journal entry, and the QuickBooks Desktop connection, recorded on the demo company.
The spreadsheet
One person understands it. Everyone else works around it.
Formulas drift for years before anyone notices.
The auditor samples it every year and asks the same questions.
Someone re-keys the journal entry by hand every month.
Five registers, one portal
One close, and what it drives
Each register replaces a tab in the same workbook, and the portal replaces the invoice you used to email one customer at a time. They share one close, one audit trail, and one connection to QuickBooks, and every one of them is included in the price.
The depreciation workbook
Fixed assets
A full asset register with book and tax depreciation
The prepaid schedule tab
Prepaid and deferred expenses
Amortization schedules and the monthly entry that comes off them
The lease and loan spreadsheets
Leases and loans
Lease liabilities and right-of-use assets under Accounting Standards Codification 842, and notes payable, on one engine
The aging export and the follow-up list
Receivables
Aging by due date, a ranked collections queue, and the allowance at month end
The rendition worksheet
Property tax renditions
Texas business personal property renditions, built from the register you already keep
The emailed invoice and payment link
Customer invoice portal
Your customers sign in to see what they owe and pay through your own payment account
How it works
01
Import your register
From a CSV or Excel file, exported from Fixed Asset Manager or any spreadsheet. Staged and previewed row by row before anything is saved.
02
Review and close
Months close in order and lock. The audit trail is append-only, and every journal entry ties to the closed snapshot it came from.
03
Post to QuickBooks
Online with one click, or Desktop with one Web Connector run. The same register posts to either one.
What every register gives you
One close, every register
Months close in order and lock, across every register at once. Reopening one is deliberate, and the reopen is on the audit trail.
An append-only audit trail
Every posting, edit, disposal, and reopen is recorded with who did it and when. Nothing is edited away after the fact.
Journal entries posted back
To QuickBooks Online with one click, or QuickBooks Desktop with one Web Connector run, from the same close.
Excel everywhere
Every register, schedule, and report exports to Excel and CSV, including after a subscription lapses.
Multi-entity
A separate set of books for each entity, one sign-in across all of them.
Works with connectors off
Every register imports from a file and exports to one. A connector makes it faster; nothing depends on it.
Staged imports
Files are staged and previewed row by row, with errors surfaced per row, before anything is saved or posted.
Data import included
Eighteen kinds of file, from the chart of accounts to a bill payment, bulk imported into QuickBooks and included with every subscription.
Onboarding
Nothing gets re-typed
Replacing a spreadsheet gets postponed because of the re-keying. Nobody schedules a week of typing one into a new system.
Steda imports the spreadsheet instead. Upload the file, map the columns once, review every staged row, and the register is live. The same is true of a prepaid schedule, a lease register, and an aging. Send yours ahead of the walkthrough and we will have it loaded before we talk. A register with years of history and drift takes real work, and that is what the implementation service covers.
Bring any spreadsheet
CSV or Excel, from Fixed Asset Manager, a legacy system, or the workbook itself.
Review before anything posts
Every file is staged and previewed. Errors surface per row with the reason.
Nothing to re-key
Cost, dates, methods, and accumulated depreciation come across as they are.
The desktop side
It posts into QuickBooks Desktop Enterprise
Connects to QuickBooks Desktop, including Enterprise, through the Web Connector. Cloud tools in this category tend to stop at QuickBooks Online. Steda posts into the company file.
Posts the monthly journal entries directly into the company file, from the same registers that post to QuickBooks Online.
Checks the company file before posting, so a run never lands in the wrong file. If you migrate to Online later, the register survives the move.
Steda is built by a controller who ran month-end close on QuickBooks Desktop Enterprise for years. The locked periods and the append-only audit trail are there because an auditor asks for them.
Pricing
See the full pricing page →One price, every register. Fixed assets, prepaid, leases and loans, receivables, and property tax renditions are all included, and so is the data import tool. The customer invoice portal is the one optional add-on, and its price is published too.
First entity
$149/mo
Each additional entity
$99/mo
Implementation
From $1,200 one-time