Module two
Prepaid and deferred expenses, on a schedule
The insurance policy, the software renewal, the maintenance contract: booked once, amortized on a schedule you set, and closed with the same locked months fixed assets uses.
PPD-0031 Software subscription, three-year term · Amortization schedule
| Period | Amortization | Accumulated | Remaining balance | Status |
|---|---|---|---|---|
| April 2026 | 1,500.00 | 18,000.00 | 36,000.00 | Closed |
| May 2026 | 1,500.00 | 19,500.00 | 34,500.00 | Closed |
| June 2026 | 1,500.00 | 21,000.00 | 33,000.00 | Closed |
| July 2026 | 1,500.00 | 22,500.00 | 31,500.00 | Closed |
| August 2026 | 1,500.00 | 24,000.00 | 30,000.00 | Closed |
| September 2026 | 1,500.00 | 25,500.00 | 28,500.00 | Open |
Current and non-current, as of August 2026
Current 18,000.00 · Non-current 12,000.00
What it does
Schedules that match the contract
Even periods, day proration, or a custom schedule you enter period by period, each with an optional residual. The schedule is what the entry is computed from, so the two can never disagree.
A schedule can start mid-life
Import a schedule already partway through its term at the balance the previous system reported, and Steda picks up the amortization from there.
Current and non-current
The split is derived from the schedule and the balance sheet date rather than maintained by hand, so it stays right as the schedule runs down.
Its own account, if it needs one
A schedule can name the expense account it amortizes to, rather than every schedule sharing one default.
The monthly journal entry
Amortization posts to QuickBooks Online or Desktop, or downloads as a file, on the same close as fixed assets.
Rollforward and waterfall
Opening balance, additions, amortization and closing balance for the year, and a waterfall showing what remains to amortize in each future period.
Questions
Can I bring in a schedule already partway through?
Yes. Import it at the balance the previous system reported and Steda continues the amortization from there rather than restarting it.
What counts as a custom schedule?
A period-by-period amount you type in, for a contract that does not amortize evenly. Even periods and day proration are the other two options, and every schedule can carry a residual.
Does the entry post to QuickBooks?
Yes, to QuickBooks Online or QuickBooks Desktop, on the same close fixed assets uses, or it downloads as a file.
The other registers
Fixed assets →
A full asset register with book and tax depreciation
Leases and loans →
Lease liabilities and right-of-use assets under Accounting Standards Codification 842, and notes payable, on one engine
Receivables →
Aging by due date, a ranked collections queue, and the allowance at month end
Property tax renditions →
Texas business personal property renditions, built from the register you already keep
Customer invoice portal →
Your customers sign in to see what they owe and pay through your own payment account
See the whole product on the product overview, or the published figures on pricing.