Steda

Pricing

Two products on one platform, bought separately or together.

Steda Receivables

Collections that run from your aging, and a portal where your customers pay you

First entity
$199/mo
Each additional
$129/mo
Annual, first entity
$1,990/yr

Steda Registers

Fixed assets, prepaid expenses, leases and loans, and Texas property tax, on one close

First entity
$199/mo
Each additional
$129/mo
Annual, first entity
$1,990/yr

Both products

Receivables and Registers together, with one sign-in, one period close and one QuickBooks connection

First entity
$329/mo
Each additional
$199/mo
Annual, first entity
$3,290/yr

Assets above the included count

$99/mo

Per entity, for each additional 1,000 assets above the 1,000 included. Nothing is blocked at the included count.

Platform fee on a portal payment

0.5% on a card payment, 0.5% on a bank payment capped at $5

Per payment through the portal, on top of the processing your own Stripe account is billed for. Steda never holds the funds.

A first year, worked out

Sample Company: one entity, both products, billed annually, with standard onboarding on each. Doing the onboarding yourself costs nothing.

Both products, billed annually$3,290
Standard onboarding, Registers$1,200
Standard onboarding, Receivables$750
First year$5,240

Included in every subscription

  • Unlimited users.
  • QuickBooks Online and QuickBooks Desktop connectors, including Enterprise through the Web Connector.
  • The bulk data import tool: eighteen kinds of QuickBooks record, mapped and previewed row by row, through your QuickBooks connection.
  • File import for both products, so neither needs QuickBooks: a customer list and open items for Receivables, CSV or Excel, and the register import templates for Registers.
  • One period close, locked months, and an append-only audit trail.
  • Every register, schedule and report exports to Excel, and every journal entry downloads as a CSV, including after a subscription lapses.
  • ACH or card for your subscription.

Annual billing is two months free. Billed monthly. ACH or card. Figures are subject to change.

Implementation is quoted before you sign

A one-time fee per product, quoted from your own file on the walkthrough. Doing it yourself costs nothing.

Steda Receivables

  1. Self-service

    $0

    We set up the entity. You connect QuickBooks or upload the aging and set your own policies. Safe mode stays on until you turn it off.

  2. Standard onboarding

    $750

    Your aging in Steda agrees to QuickBooks, your customer contacts are clean enough to send to, the sender profile and templates are set, and your policies are live on approval. Up to about 250 customers.

  3. Standard, with the portal live

    $1,500

    Standard, plus the portal: your Stripe account connected, your logo and supplier documents loaded, one live payment written back to QuickBooks, and the payout reconciled to the bank deposit.

Larger or messier files

  • Complex

    Quoted

    Multiple entities, above 1,000 customers, or a Desktop to Online migration.

Steda Registers

  1. Self-service

    $0

    We set up the entity. You load a clean register yourself through the import template. No tie-out and no warranty on opening balances.

  2. Standard onboarding

    $1,200

    A clean register of up to about 250 assets, with accumulated depreciation that ties, in-service dates present and one book. One connector configured, the first close run together and the first journal entry posted.

Larger or messier files

  • Assisted migration

    $3,000

    A historical or drifted register, book and tax reconciled, up to about 1,000 assets. Cleanup, gap resolution, and tie-out to your trial balance.

  • Complex

    Quoted

    Multiple entities, state books, or a register above 1,000 assets.

Buying both products means choosing one option for each.

Putting client entities on Steda

Firms pay a published wholesale rate from 3 client entities up, with no implementation fee because they onboard their own clients. The page also lists what Steda does not do for firms yet.

The page for accounting firms →

Questions

What counts as an entity?

One set of books, one QuickBooks file. A company with an operating company, a holding company, and a real estate LLC is three entities: the first at full price, the other two at the additional-entity rate, whichever product or products it buys.

Can I buy one product and add the other later?

Yes. Start with either at $199 and add the other later. From that month the entity is billed at the Both rate of $329, prorated to your term. The second product costs less because the close, the connection and the sign-in are already there.

Is the customer portal extra?

No. The portal is part of Steda Receivables. Your customers pay through your own Stripe account, so you are the merchant of record and Stripe bills you for processing directly. Steda takes a platform fee of 0.5% on a card payment and 0.5% on a bank payment capped at $5, on top of that. The bank cap equals Stripe's own, so a bank payment through the portal never costs you more than $10 all-in.

What does implementation buy?

For Registers, a tie-out: your opening accumulated depreciation reconciled to your trial balance, evidenced by the net book value rollforward, before the first month closes. For Receivables, an aging in Steda that agrees to QuickBooks, customer contacts clean enough to send to, and policies live on approval, with the portal taking a live payment that writes back if you choose that option. Each fee is quoted from your own file on the walkthrough, before you sign.

What is self-service onboarding?

We set up the entity and you load a clean file yourself through the import template. It costs nothing and includes the software only: no tie-out, no warranty on opening balances, and no one from Steda on the file.

Why is implementation not included in the subscription?

It is work done by hand, on your register or your aging. Annual billing is already two months free, and implementation is not discounted on top of it.

What happens above 1,000 assets?

Each Registers entity includes 1,000 assets, and each additional 1,000 is $99 per entity per month. Nothing is blocked at the included count.

Are the registers priced separately?

No. Steda Registers is one product at one price: fixed assets, prepaid and deferred expenses, leases and loans, and Texas property tax renditions. There is no per-register add-on. Start with one register and add the others later; the bill does not change.

Do you charge per user?

No. Unlimited users on every product.

Can I switch from Desktop to Online later?

Yes. Your registers, aging history, notes and promises, and closed months are kept in Steda, not in QuickBooks, so they carry over. Disconnect Desktop, connect Online and keep closing months. Portal sign-in links do not carry over; your customers get new ones.

What happens to my data if I leave?

Export everything, including after your subscription lapses: registers, schedules and reports to Excel, journal entries as CSV. Your Stripe account is yours and stays yours.

Does the import take a day?

For a clean spreadsheet, yes. Send it ahead of the walkthrough and we will load it before we talk, so the call uses your own register or aging. A register with years of drift, or a customer list nobody has cleaned, takes longer; paid implementation covers that.

To choose between them, read what Receivables and Registers each do, or bring the question to the walkthrough.

The walkthrough is free. Send your register or aging ahead and see it in Steda.

Book a walkthrough