QuickBooks Desktop
Accounts receivable software for QuickBooks Desktop, including Enterprise
A ranked worklist off your own aging, reminder runs you approve before anything sends, promises and disputes that pause a chase, and a portal where your customers pay you through your own Stripe account. It connects to QuickBooks Desktop through the Web Connector, and to QuickBooks Online on any plan.
$199 a month for the first entity, $129 for each additional. Unlimited users, both connectors, and the close. Annual billing is two months free.
Every figure, implementation included →Steda Receivables. Buying both products costs less than buying them separately.
Sample Company · Accounts receivable aging
August 2026 snapshot filed| Customer | Current | 1 to 30 days | 31 to 60 days | 61 days and over | Total |
|---|---|---|---|---|---|
| Alderwood Fabrication | 12,400.00 | 3,200.00 | 0.00 | 0.00 | 15,600.00 |
| Crestline Distributors | 8,900.00 | 0.00 | 4,100.00 | 0.00 | 13,000.00 |
| Northgate Logistics | 22,000.00 | 5,600.00 | 2,300.00 | 1,800.00 | 31,700.00 |
| Pinehill Producers | 4,500.00 | 0.00 | 0.00 | 0.00 | 4,500.00 |
| Saddle Creek Supply | 9,750.00 | 2,100.00 | 0.00 | 950.00 | 12,800.00 |
| Total | 57,550.00 | 10,900.00 | 6,400.00 | 2,750.00 | 77,600.00 |
Why this page exists
Search for accounts receivable automation and every result connects to QuickBooks Online. The closest product to this one on price and shape lists Xero, QuickBooks Online and NetSuite on its own integrations page, and no Desktop. Companies running Desktop Enterprise are left with the aging report, a spreadsheet of who to call, and a reminder schedule that treats every customer the same.
Steda was built by a controller who ran month-end close on QuickBooks Desktop Enterprise. Desktop is not a port of the Online version. It is the first connection that was built, and everything the receivables product does works through it.
What the days on your aging are worth
Your revenue and your own aging. Choose how many days you think you could take off and the worksheet does the arithmetic.
We invoice $ a year on credit terms.
Our days sales outstanding runs about days, and money costs us percent a year.
Say we took days off it.
The reminder runs, the worklist and the portal are all in that price, and a payment through the portal carries 0.5 percent capped at $5 on a bank payment. See every figure.
Your figures. Cash released is a one-time release of working capital; the carrying cost is what that cash costs you every year it stays in the aging. Steda does not forecast the days you would save, because there is no customer history to forecast from yet. The days above are yours.
How it runs
01
The aging comes across
One Web Connector run brings the open invoices, the customers and the credits out of the company file, Enterprise included. No connector at all is also fine: upload the aging as a file and everything downstream works the same.
02
The list gets ranked
Your own bucket edges, re-aged, and a worklist ordered by what is worth doing today rather than alphabetically. Promises pause a chase until the date passes, and a dispute pauses it until it is settled.
03
You approve the run
Every reminder run previews the exact wording and the exact recipients. Nothing sends until somebody approves it, and a new tenant starts in safe mode where nothing can send at all.
The connection
What the Desktop connection does
It reaches Enterprise
Through the Web Connector, the connection Intuit ships for this purpose. Invoices, customers, credits and payments move both ways.
Payments written back
A payment taken through the portal is written back against the invoice in the company file, and the Stripe payout is reconciled to the bank deposit.
Pinned to the company file
Each connection is checked against the file it belongs to before anything is written, so a run never lands in the wrong books.
It survives the move to Online
The aging history, the policies, the notes and the promises live in Steda. Disconnect Desktop, connect Online, and carry on.
Built, not planned
The five things a schedule of emails cannot do
Every one of these is in the product today. Nothing on this page is on a roadmap, and where something does not exist the site says so.
The whole of Steda Receivables, or the customer invoice portal on its own.
- Reminder runs that preview and hold until somebody approves them, with safe mode on by default.
- Promises to pay, recorded on the customer, pausing the chase until the date passes.
- Disputes raised by you or by the customer from the portal, pausing the chase while they are open.
- Escalations, so an account that has run out of steps reaches a person instead of the same email again.
- Month-end movement and an allowance workpaper from the aging you filed, with the entry posted back.
Questions
Does it really work with QuickBooks Desktop Enterprise?
Yes, through the Web Connector. The aging, the customers and the credits come across, and payments and credits are written back the same way. Most accounts receivable tools in this price range connect to QuickBooks Online only, which is the reason this page exists.
What if we do not want a connector?
Upload the aging as a file. Every data flow in Steda works with the connectors off, and everything exports to Excel and CSV.
Will it email our customers without us seeing it first?
No. Every run previews the exact messages and the exact recipients and holds until somebody approves it. A new tenant starts in safe mode, where nothing can send at all, and turning safe mode off is a deliberate action with a record of who did it.
How is this different from the reminders in QuickBooks?
QuickBooks sends a schedule. Steda works a list. The reminders in QuickBooks Desktop are limited to five schedules and do not know who promised to pay on Friday or who is disputing a line. There is a full comparison with sources on the comparison page.
What does it cost?
Steda Receivables is $199 a month for the first entity and $129 for each additional entity, unlimited users, with the customer payment portal included. A payment taken through the portal carries a platform fee of half a percent, capped at $5 on a bank payment, on top of the processing your own Stripe account is billed for.
How long does it take to start?
Send the aging ahead and it is loaded before the walkthrough, so the call is spent on your own ledger. The self-service rung costs nothing and you load it yourself. Standard onboarding is $750 and ends with your aging agreeing to QuickBooks and your policies live.
Related
Customer payment portal for QuickBooks →
Your own subdomain and your own Stripe account, with the payment written back to the invoice and the payout reconciled.
QuickBooks import tool →
Bulk import into QuickBooks Desktop and Online, staged and validated per row, included with every subscription.
See also the product, pricing, and articles.